Meeting Facilitation Services

Industry and association meetings, project teams, working parties, industry groups, consultation

Meeting facilitation is at the heart of secretariat services and we are at our best here. Organising groups to achieve a common purpose by bringing together participants, allowing each to be heard fairly, that all options are considered and managing the process to ensure that the common goal is achieved on time and to budget.

Done well, meeting facilitation is about managing peoples expectations, understanding individuals motivations, negotiating outcomes – understanding what is important and what is not, driving the group so that all members keep up with progress and communicating with sponsors to ensure that the final outcome will meet their expectations.

Below is a summary of the specific meeting and workshop facilitation services we offer:

Meeting Planning

Meeting scheduling and organisation
Preparation and distribution of meeting papers and documentation

Meeting Facilitation

Formal meeting procedures, scene setting, keeping the meeting focused, ensuring participants are heard, managing input from participants, recording agreed outcomes and actions, gatekeeping actions, negotiating between participants and summing up the meeting
ONZL can chair your meeting, act as the project leader or provide a support role (minute taking

Post-Meeting Services

Preparing and circulating meeting minutes
Completing action points or follow up with others tasked with them
Managing off-line discussions and participants issues
Arranging workshops with key stakeholders
Communicating with sponsors (progress and expectations)
Delivering the outcome